Lost Property Ownership Papers Back Fast (All You Need To Know)

What is a property ownership document?

A property ownership document (aka title document) is a legal record. It shows the owner’s name and rights associated with a particular property. 

In other words, a property ownership document refers to a formal document. That proves and confers ownership of your property.

The question is:

What are property documents?

Here is the list of some of the common property ownership documents used in Pakistan:

  1. Registry
  2. Inteqal
  3. Fard e Milkiyat
  4. allotment Letter
  5. Allocation Letter
  6. Intimation Letter
  7. Transfer Letter
  8. Original Sale Deed/Title deed etc.

Why do you need them?

Property ownership relies on legal ownership documents, not who currently occupies the property. It is required for various purposes, such as selling, transferring, gifting, mortgaging, or renting a property. 

Thus, losing them can lead to issues in future transactions or legal complications. 

What Happens if Misused?

A common question many allottees ask is the misuse of misplaced or stolen documents.

The answer is severe results might occur if put to the wrong use.

For many purposes, it can be misused:

  • To get bail in a court of law to release a person
  • To sell out and get Baayana or token money from a real estate agent or someone else. etc.

Thus, it would help if you took care of your important papers. Otherwise, maybe misuse of these happen to you.

How do you get a duplicate copy of lost property documents?

I often receive the question “I lost my original land documents?”


Before we discuss the “How” part, you need to know the “which” part, meaning which documents. 

So, a common question allottees ask most often is:

Which documents do you need for issuing new property documents?

The answer to this question is:

Here is the list of required documents with the application for lost property docs. These are for the issuance of property documents anew or CTC (Certified True Copy)

  1. An FIR Issued by the Local Police Station 
  2. Newspaper Advertisement Clippings (Leading Newspapers) in Pakistan.
  3. Affidavit (Notarized)

With that, I come to the crux part of the problem, which is, how to get If you lose your property documents:

Here’s the step-by-step process to follow to get duplicate copies of lost property documents:

Step No.1 – Register an FIR (Local Police Station)

The step No.1 is to lodge an FIR with your local police station. 

For this purpose, to get duplicate copies (certified copies) of lost property papers:

  1. Prepare a Declaration (Beyan e Halfi) from the Allottee
  2. Go to the local police station.
  3. Register your FIR (First Investigation Report) has the owner’s name, and lost document details.

Here’s what you need to know:

Before going to the police station, verify the declaration by the Sub-Registrar Office/Society Office.

Step No.2 – Publish a Public Notice in the Newspaper

The 2nd step is to give an advertisement in a “public notice” in the local leading newspaper for the lost documents

The public notice should have a list of the lost documents.

In it, requesting the public return lost property documents if someone finds them. 

Here is the public notice for lost property documents format for you to follow:

advertisement of lost property documents in urdu
public notice for lost documents in english

The best part is the notice should have your contact No and address to which someone who finds them sends them back to you.

Further, the day the advertisement appears in the newspaper, buy that newspaper.

It would be best if you kept them in a safe place. Submit the newspaper clippings to the authority with the application for issuing duplicate documents.

Step No.3 – Prepare an Affidavit

The 3rd step is to prepare an affidavit from the allottee. 

With that, notarize it from the notary public. The issuing authority might demand from you before giving you a CTC.

In a hurry, Download a PDF version for easier offline use and sharing with others. Click the below button to get the affidavit for loss of original property documents (Acrobat Reader).

Step 4 – Visit (Sub-Registrar/Society/Housing project)’s Office

Last, visit the issuing authority of property documents. They may be a Sub-Registrar, a housing project or a Society to apply for duplicate copies issuance of your stolen or lost papers along with the required documents you have ready.

So that they issue you duplicate (or CTC) of lost documents. 


In summation,

The property ownership document is legit papers. Follow the above steps to have issued your lost documents replica.

Merely having possession is not enough.

FAQs (Lost Property Documents)

What would you do if you lost a property document?

File an FIR (First Investigation Report) with the local Police. If your property documents, such as your allotment letter, Registry, and transfer letter, are lost items or stolen. This is important, especially for legal documents. Notify the concerned Authorities of the loss of real estate documents.

If you lose your land registry, what should you do?

Go to the registrar’s office or a patwari and tell them about it. I recommend going to the registrar. It is because patwaris take advantage of the situation. You can get your original papers back from the office by submitting them as mentioned above.

What should you do if you lose important property documents?

First, go to the local police station. Second, give public notice. Third, prepare an affidavit. Finally, visit the concerned office to get duplicate copies of lost property papers.

Q: What document proves land ownership in Pakistan?

In Pakistan, three types of documents show ownership of land.
Fard, Registry and Inteqal are title documents. Concerned Patwari issues it. However, in some parts of the country, online fard is available.

What is a Title Deed in Pakistan?

The title deed is the document that proves the ownership of the seller. It’s also known as the ‘Sale deed’. This agreement, signed between the buyer and seller, is considered an important property document in Pakistan.

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